Job Opportunities

Development Specialist

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Development Specialist
Smithsonian Asian Pacific American Program

Job Announcement Number IS-1001-7/9
Salary Range: $42,209 – $67,114 / year
Series & Grade: IS-1001-7/9
Position Information: Full-time, 1-year, Temporary. This is not a Federal Position, but has similar requirements and benefits.
Duty Location: 1 vacancy – Washington DC Metro Area, DC

This position is open to all candidates eligible to work in the United States.

CLOSING DATE: Applications must be received by 11:59 PM EST on November 1, 2010.

The Smithsonian Asian Pacific American (APA) Program provides vision, leadership and support for all Asian Pacific American activities at the Smithsonian and works to better reflect the APA experience in Smithsonian collections, research, exhibitions, education and outreach. The APA Program contributes to the appreciation of the crucial roles that Americans of Asian, Pacific Islander and Native Hawaiian descent have played in national life and explores forms of Asian Pacific diaspora, transnationalism, indigeneity and heritage. The APA Program produces public and digital media programs, educational materials and traveling exhibitions.

The Development Specialist is responsible for seeking funding for APA Program initiatives and supporting development goals for HomeSpun: Made in America, an APA Program initiative focusing on South Asian American art, history and culture. Development activities include identifying funding priorities, creating and pursuing strategies for securing private monies, and obtaining needed funds through grants, individual and corporate gifts, cultivating an advisory board, collaborative partnerships and planned giving. Initiative coordination activities include assisting the HomeSpun Curator with initiative administration. The incumbent serves under the supervision of the APA Program Director.

1. Development Coordination and Support 45%

    a. Assists the Director in setting development priorities for the APA Program, describing goals and strategies for securing contributions. This includes identifying all projects and major initiatives requiring private support and planning individual fundraising strategies as well as identifying and cultivating potential donors. This planning involves the assessment of trends and opportunities in the philanthropic world and of the means by which the APA Program can best respond to those trends and maximize development efficiency. Assists the APA Program Director and staff to develop, manage and coordinate development, donor, membership, board and community cultivation meetings and events.
    b. Assists the Director and HomeSpun Curator with the HomeSpun Initiative. This includes supporting the Curator with the administrative needs of the initiative such as: coordinating the Advisory Committee, maintaining a database of funders, potential donors, program participants and community organizations.
    c. Counsels APA Program staff members on matters relating to private funding, advising which funding sources might be appropriate for particular projects and the best manner of approaching them, and helping to formulate specific budgets requiring private support. Analyzes the concept, methods and costs of research, exhibitions, publications, education and other projects, based upon this analysis, helps write proposals describing projects for prospective donors.

2. Development Outreach 45%

    a. With APA Program staff approaches corporate executives, foundation officials and individuals to present programs and assist negotiation of the terms of their support for the APA Program. Maintains the necessary relations to keep an awareness of the APA Program’s initiatives and accomplishments in the minds of donors and potential donors. Maintains contact with donors after receipt of contributions, including preparing acknowledgments, arranging for receptions and special events, and preparing periodic reports on program progress.
    b. Maintains detailed development files, both electronic and paper, that track cultivation activities for each identified prospect. Develops a “tickler” system for tracking proposal deadlines and status information and managing fundraising activities. Using historical contributed income information and projections, participates in the preparation of APA Program budgets.

3. SI-Wide Development Collaboration 10%

    a. Remains current with policies and procedures developed and monitored by the Smithsonian Institution’s Offices of External Affairs and Development. This includes, but is not limited to, attending meetings, and informing the central office of future contacts under consideration, ongoing solicitations, and major initiatives. Maintains close relationships with staff at each office and a continuing working relationship with that office’s research division.

4. Performs other duties as assigned.

1. Knowledge and familiarity of Asian Pacific American communities, cultural organizations and history in relation to the principles, methods and practices of the development and philanthropic profession.

2. Ability to assist the APA Program Director and staff to develop and execute a plan for accomplishing the short- and long-term fund raising goals to meet the programmatic goals of the APA Program and its initiatives.

3. Ability to assist the APA Program Director and staff to develop, manage and coordinate development, donor, membership, board and community cultivation meetings and events.

4. Ability to write edit and discriminate funding proposals and grant applications—along with proposal-specific information packets—and arrange for meetings and site visits with prospective funders.

5. Ability to identify, qualify, cultivate and solicit donor prospects in consultation with the SI Office of Development and External Affairs to identify, qualify, cultivate and solicit donor prospects.

E-mail your resume, list of three references and cover letter addressing the experience and qualifications we seek to:

Applications must be received by 11:59 PM EST on November 1, 2010. Incomplete applications will not be considered.

Because of the large number of applicants, only those selected for an interview will be contacted directly. Please do not contact to confirm the receipt or status of your application materials via telephone, letter, fax, or e-mail. You will receive an automated e-mail to acknowledge that your application has been received. Applicants are also encouraged to request an e-mail read receipt. Please be aware that the automated confirmation e-mail could reside in your “junk” or “bulk” mail folder depending on your filters. Each application is reviewed carefully which may take 4-6 weeks. Applicants will be notified when a final selection has been made.

Attached files should be in Word 2003 compatible or PDF formats. One file containing all information will be accepted while multiple e-mails with separate attachments WILL NOT be accepted. Please send your complete application materials in ONE E-MAIL with your name in the subject line to

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: